JULY BOARD MINUTES
July 17, 2007
The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders, Vermedahl and Buch present. Chairman Sanders called the meeting to order at 8:30 a.m. at Egge Park located north of Vinton.
The Board observed a demonstration on drug/police dogs. The trainer/handler demonstrated the dogs’ abilities to find drugs, apprehend suspects, obedience, and find items. The demonstration was an opportunity for the Board to view the abilities of the dogs before meeting with the sheriff’s department regarding the purchase of one.
The Board returned to the boardroom at 9:55 a.m.
Moved by Buch, seconded by Vermedahl, to set August 14, 2007, at 9:15 a.m. as the time and date for a public hearing on a request for a land use change submitted by Brooke and Kahree Cunningham on a parcel located in the NW1/4 of the SE1/4 of 32-86-9. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to approve the minutes of July 10, 2007, and July 12, 2007. All members voting aye thereon. Motion carried.
Kathy Jordan with the Department of Human Services Case Management met with the Board to provide a summary of services of being provided through case management and projections for future services.
Moved by Vermedahl, seconded by Buch, to approve the provider rates for FY08 and authorize the chair to sign the same for services provided through Benton County Social Services and in accordance with the statewide CRIS agreement. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to approve the contract and bond with Aspro, Inc. for the HMA resurfacing project on D65: FM-CO06 (73)—55-06. All members voting aye thereon. Motion carried,
Moved by Vermedahl, seconded by Buch, to approve the contract and bond with Taylor Construction for the Bridge Replacement on 59th Street: BROS-CO06 (70)—8J-06. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to approve the contract and bond for the Bridge Replacement on 52nd Street Drive: BROS-CO06 (71)—8J-06. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to approve the contract and bond for the HMA Resurfacing on E36: FM-CO06 (72)—55-06. All members voting aye thereon. Motion carried.
Moved by Vermedahl, seconded by Buch, to approve a utility permit submitted by Alliant Energy to place utility lines in the county’s right-of-way along 14th Avenue and 15th Avenue in Kane Township. All members voting aye thereon. Motion carried.
The engineer discussed the dust control at the fairgrounds. In the past, secondary roads have supplied an MC-70 dust control to the roads in the fair grounds at no charge. The engineer stated that for the same service this year the cost would be approximately $3,772.96 compared to $2,805.56 last year. The engineer asked if the Board wanted to continue to provide dust control at no charge and if so that the cost should not come from the engineer’s budget. The engineer stated that he was informed by a member of the fair board that it was too late to apply dust control before the fair this year and that the roads probably did not need it anyway. Supervisor Buch stated that if the county were going to charge the fair board for the dust control, then the supervisors should fund the fair at it prior level (5% increase over what is currently budgeted), adding that the board funded the libraries at their previous level but not the fair. The engineer stated that in previous years, he has been able to use left over product, which was a benefit to his department since the equipment needed to be emptied and cleaned. The Board advised that it appeared the matter did not need to be addressed this year and to bring it back to them next year, if needed.
Supervisor Buch advised that he had received a telephone call from Pat Harrison regarding the bridge replacement west of Garrison. Harrison requested that a culvert be placed in the creek to allow for farm machinery to go around, as the only other way to get to his farm ground would require traveling six miles. The engineer stated that he was aware of the concern and was considering the placement of the culvert.
Doug Dunkel met with the board to voice a concern about the size of rock being placed on the county’s gravel roads. Dunkel stated that the 1-1/4 inch rock currently being used is a hazard and unsafe for the traveling public, especially motorcycles. Dunkel questioned why surrounding counties were able to stay with ¾ inch rock but Benton County did not. Supervisor Buch responded that he would not operate a motorcycle on gravel roads and that the county would not change its current maintenance to accommodate motorcycles. Supervisor Vermedahl stated that the size of the rock being used on gravel roads is the number one complaint that he has received since being in office. Supervisor Sanders suggested that one maintainer area be selected and that the small rock be used as a test area. The engineer stated that the larger rock was cheaper and held up to large farm equipment. Dunkel questioned why one road in the county had the smaller rock and was told by a resident along that road it was because the resident requested smaller rock. The engineer stated that it was at the discretion of the maintainer operators as to the size of rock placed on the roads in their areas. Dunkel reiterated that the large rock was a hazard and a danger, not only to motorcycles, but also when it is thrown up. Dunkel stated that the rock lies on the top of the road surface and never works into the bed, but eventually ending up in the ditch. Supervisor Sanders stated that the rural residents may be willing to pay a little more in taxes for smaller rock as they would recoup the difference in longer life of tires as the larger rock tends to break down the tires quicker and again suggested a test area. The engineer responded that a maintainer operator in the Van Horne area conducting such a test several years ago and found the larger rock to be better. Supervisor Buch stated that there was no need for additional testing. The board did not take any action on Dunkel’s request.
Moved by Buch, seconded by Vermedahl, to approve the salary certification for Rachelle Berry, the deputy in the recorder’s office, at 80% of the elected official’s wage in accordance with Iowa Code 331.904 (1). All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to approve the salary certifications for the deputies in the treasurer’s office in accordance with Iowa Code 331.904 (1) as follows: Kim Staab – 80%, Michelle Sauer – 70%, Melinda Schoettmer – 60%. All percentages are that of the elected official’s wage. All members voting aye thereon. Motion carried.
Moved by Vermedahl, seconded by Buch, to approve the treasurer’s semi-annual report for the period ending June 30, 2007. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to acknowledge the filing of the annual manure management plan of J & R Pigs, LLC. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to adjourn. All members voting aye thereon. Motion carried.
__________________________________
Jason Sanders, Chairman
ATTEST: ___________________________________
Jill Marlow, Benton County Auditor
July 19, 2007
The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders, Buch, and Vermedahl present. Chairman Sanders called the meeting to order at 9:00 a.m.
Moved by Vermedahl, seconded by Buch to approve the minutes of July 17, 2007. All members voting aye thereon. Motion carried.
Moved by Vermedahl, seconded by Buch to approve the DECAT claim in the total amount of $4170.00 for reimbursement from the State of Iowa for the end of fiscal year 2007. All members voting aye thereon. Motion carried.
Doug Elliott from ECICOG met with the Board of Supervisors for an update on the Watkins project, the Belle Plaine pre-disaster plan, the reading program on Solid Waste, and to thank the board for the 2% increase in the assessment for fiscal year 2008.
Sheriff Randy Forsyth, Chief Deputy Mike Ferguson, Deputy Garrison Reekers, and Deputy Danielle Pierce met with the Board of Supervisors to discuss the purchase of two Police dogs for Benton County.
Moved by Buch, seconded by Vermedahl to approve the change in dates for Vinton Unlimited to use the courthouse lawn from August 2nd and 9th to August 9th and 16th for the Concerts on the Courthouse Lawn series. All members voting aye thereon. Motion carried.
Moved by Vermedahl, seconded by Buch to approve the vacation carryover of 24 hours for Rick Bramow to be used by December 31, 2007. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl, to adjourn. All members voting aye thereon. Motion carried.
____________________________________
Jason Sanders, Chairman Board of Supervisors
ATTEST: __________________________________________
Brenda Sutton, Benton County Deputy Auditor
July 24, 2007
The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders and Buch present. Supervisor Vermedahl was absent. Chairman Sanders called the meeting to order at 9:00 a.m.
Moved by Buch, seconded by Sanders to approve the minutes of July 19, 2007. Both members voting aye thereon. Motion carried.
Moved by Buch, seconded by Sanders, to approve checks numbered 93661 through 93948, and ACH checks number 928 through 1022, for payment. Both members voting aye thereon. Motion carried.
Moved by Buch, seconded by Sanders, to adopt Resolution #07-41. Both members voting aye thereon. Motion carried.
GROUNDWATER HAZARD REPORTING SYSTEM
WHEREAS, Benton County and the Iowa County Recorders Association have created a county land record information systems in order to provide public access to real estate documents; and
WHEREAS, all Iowa counties are required to process Groundwater Hazard Statements as provided in Iowa Code section 558.69; and
WHEREAS, Iowa Code section 558.69 requires the submission of the Groundwater Hazard Statements to the Iowa Department of Natural Resources; and
WHEREAS, the Department has adopted Iowa Administrative Code chapter 561 IAC 9, which allows the electronic submission of the Groundwater Hazard Statements; and
WHEREAS, the County and the Department desire to utilize the county land record information system as a means to provide for more efficient and timely filing of the Groundwater Hazard Statements;
THEREFORE, BE IT RESOLVED that the County acknowledges that the County is responsible for the processing and filing of the Groundwater Hazard Statements as provided in Section 558.69 of the Iowa Code and the chapter 561 IAC 9 of the Iowa Administrative Code. The County requests that in lieu of forwarding a printed version of any affirmative Groundwater Hazard Statement to the Department of Natural Resources, a facsimile or image of the printed version of the Groundwater Hazard Statement shall be stored in the local county land record indexing and imaging system.
BE IT FURTHER RESOLVED that the County agrees to the following terms and conditions.
a. A facsimile or image of a printed version of all forms required to be submitted to the Department pursuant to 561 IAC 9, shall be stored within the local county land record indexing and imaging system.
b. The facsimile or image of the form shall be permanently stored in the local county land record indexing and imaging system.
c. The image shall be legible and shall comply with the document formatting and imaging standards adopted by the Association.
d. The county and county recorder shall be members of the Electronic Services System.
e. The county and county recorder shall maintain compliance with the operating policies, procedures, and standards adopted by Electronic Services System including but not limited to policies concerning the timely uploading of information to the statewide county land record information system, a.k.a. Iowa Land Records.
f. The county recorder shall index the associated document information and the parties (grantors and grantees) for each Groundwater Hazard Statement. The county recorder is not required to index property or legal description information for Groundwater Hazard Statements.
g. The county and county recorder shall provide 180 days notice prior to reverting to the practice of forwarding a printed version of any affirmative Groundwater Hazard Statement to the Department.
An affirmative response on a Groundwater Hazard Statement means that the Groundwater Hazard Statement indicates a well, underground storage tank, disposal site, or hazardous waste site exists on the property. Pursuant to Iowa administrative rule 561 IAC 9.2(3), Groundwater Hazard Statements on which a private burial sits is the sole matter disclosed and which do not reveal the existence of a well, disposal site, underground storage tank, or hazardous waste on the property shall not be submitted to the Department.
Dated this 24th day of July 2007.
BENTON COUNTY BOARD OF SUPERVISORS
__________________________________________
Jason Sanders, Chairman
__________________________________________
Ronald Buch
_______(absent)____________________________
David Vermedahl
__________________________________________
Lexa Speidel, Benton County Recorder
ATTEST: ______________________________
Hayley Rippel, Deputy Auditor
Moved by Buch, seconded by Sanders, to adopt Resolution #07-42. Both members voting aye thereon. Motion carried.
BE IT RESOLVED by the Benton County Board of Supervisors that interest and penalty in the total amount of $2,555.40 is hereby abated on parcels numbered 870-17001, 120-01351 and 190-01401 pursuant to the agreement entered into between Iowa Northern Railroad and Benton County. The Treasurer is directed to determine the amount of abatement to be applied to each respective parcel.
Dated this 24th day of July 2007.
BENTON COUNTY BOARD OF SUPERVISORS
__________________________________________
Jason Sanders, Chairman
__________________________________________
Ronald Buch
______(absent)______________________________
David Vermedahl
ATTEST: ______________________________
Hayley Rippel, Deputy Auditor
Moved by Buch, seconded by Sanders, to set August 21st, 2007, at 9:15 a.m., as the time and date for a public hearing on a request for a land use change submitted by Dale Fisher on a parcel located in the NW 1/4 of the SW1/4 of 29-82-12. (Iowa Township) Both members voting aye thereon. Motion carried.
Moved by Buch, seconded by Sanders, to approve a utility permit for East Central Iowa REC to place utility lines in the county's right-of-way along the intersection of 53rd Street and 24th Ave. Drive in section 16 of Harrison Township. Both members voting aye thereon. Motion carried.
Moved by Buch, seconded by Sanders, to adjourn. Both members voting aye thereon. Motion carried.
____________________________________
Jason Sanders, Chairman Board of Supervisors
ATTEST: __________________________________________
Hayley Rippel, Benton County Deputy Auditor
July 31, 2007
The Benton County Board of Supervisors met in regular adjourned session with Supervisors Sanders, Vermedahl and Buch present. Chairman Sanders called the meeting to order at 9:00 a.m.
Moved by Buch, seconded by Sanders to approve the minutes of July 24, 2007. All members voting aye thereon. Motion carried.
Moved by Buch, seconded by Vermedahl to set a land use hearing date on Tuesday, August 28, 2007 for Jay & Rhonda Bridgewater located in SE ¼ Section 15, Township 85, Range 9. All members voting aye thereon. Motion carried.
The time of 9:15 a.m. having arrived, and this being the time and date set for a public hearing on a land use change requested by Adam & Andrea Fish, the board took up the matter for consideration. Marc Greenlee presented the technical review in accordance with the Benton County Agricultural Land Use Preservation Ordinance. The request is for a land use change from an agricultural use to a single residential in Benton Township. Hearing all comment, it was moved by Buch, seconded by Vermedahl, to approve a land use change on approximately 1 acre generally described as being a part of N1/2 SW1/4 of 23-85-9 for single residence. All members voting aye thereon. Motion carried.
Moved by Vermedahl, seconded by Buch, to adopt Resolution #07-43. All members voting aye thereon. Motion carried.
SERVICE AREA BUDGET AMENDMENT
WHEREAS, the Benton County Board of Supervisors adopted the FY2008 budget on March 13, 2007, and
WHEREAS, the Board now desires to amend said budget within service areas,
NOW, THEREFORE BE IT RESOLVED by the Benton County Board of Supervisors that the FY2008 county budget is hereby amended within service area as follows:
Fund 0089 Function 10000 Fund 0001 Function 10000 $5350.00
Signed this 31st day of July 2007.
BENTON COUNTY BOARD OF SUPERVISORS
__________________________________________
Jason Sanders, Chairman
__________________________________________
Ronald Buch
__________________________________________
David Vermedahl
ATTEST: ______________________________
Delane Kalina, Deputy Auditor
Moved by Buch, seconded by Vermedahl, to adjourn the meeting. All members voting aye thereon. Motion carried.
_____________________________________________
Jason Sanders, Chairman
ATTEST: ___________________________________
Delane Kalina, Deputy